Data Entry Specialist
Atlanta
Data Entry Specialist
Full Time • Atlanta
Job Title: Data Entry Specialist
Organization: ANIZ Inc.
Reports To: Director of Research and Evaluation
Organization: ANIZ Inc.
Reports To: Director of Research and Evaluation
Position Summary
ANIZ Inc. is seeking a detail-oriented and dependable Data Entry Specialist to support data management and reporting across all grant-funded programs, including Ryan White Part A, SAMHSA APP, SAMHSA ARMI, Fulton County, and Cobb County initiatives. This is an entry-level position designed for individuals interested in public health, healthcare administration, or data management. The Data Entry Specialist plays a critical role in ensuring accurate, timely, and complete data entry and documentation that supports program compliance, reporting, and quality improvement efforts.
The ideal candidate is organized, tech-savvy, and committed to accuracy when handling sensitive client information. Prior administrative or data entry experience is required.
Key Responsibilities
- Enter client demographic, service, and encounter data into designated program systems (including E2Fulton for Ryan White Part A and other assigned platforms for SAMHSA and county-funded programs) in accordance with required timelines.
- Review data entries for completeness, accuracy, and consistency; correct minor errors and escalate discrepancies as needed.
- Scan, upload, and organize client intake forms, consent documents, and service logs into appropriate electronic and physical filing systems.
- Monitor records for missing or incomplete documentation (e.g., unsigned forms or incomplete fields) and follow up with staff to ensure completion.
- Update client records as services are provided, modified, or closed.
- Generate basic, pre-built reports (e.g., monthly service counts) as requested by supervisors.
- Assist with data quality activities such as identifying duplicate records or outdated information.
- Support quarterly and annual reporting processes through data entry, formatting, and verification of reported figures.
- Maintain organized electronic and paper filing systems for all programs, including tracking logs for completed and pending documentation.
- Ensure compliance with HIPAA regulations and all program-specific confidentiality and data security standards.
- Communicate with program staff regarding missing information, data deadlines, and documentation requirements.
- Provide general administrative and data support as assigned by leadership.
Qualifications
- Bachelor’s degree in Public Health, Healthcare Administration, Information Systems, or related field required; or equivalent combination of education and relevant experience.
- Prior administrative, data entry, or records management experience required.
- Proficiency in Microsoft Excel, Word, and basic data systems.
- Strong attention to detail and commitment to data accuracy.
- Ability to learn and navigate multiple data systems with training.
- Strong organizational skills and ability to manage multiple tasks and deadlines.
- Ability to handle confidential and sensitive information with professionalism and integrity.
Core Competencies
- Attention to detail and data accuracy
- Organization and time management
- Confidentiality and compliance awareness
- Communication and follow-through
- Adaptability and willingness to learn
- Team collaboration
Work Environment
This position operates in an office-based, team-oriented environment with regular interaction across program staff and leadership. The Data Entry Specialist supports multiple grant-funded programs and plays a key role in maintaining data integrity, compliance, and reporting accuracy across the organization.
Our Mission
Aniz, Inc. promotes emotional and physical wellness by providing mental health, substance use counseling, support services, and sexual health education.
Our Goal
To use a Holistic Harm Reduction approach/model with individuals to develop effective strategies that address issues impacting their overall quality of life.
Our History
In 1991 Zina Age had a godson who was very sick and needed immediate medical attention.
After traveling from doctor to doctor they saw a physician at Scottish Rite Hospital where he
was diagnosed with HIV.
Zina vowed to become an advocate for children both affected by and infected with HIV. She begin concentrating her efforts on their unmet need by exploring resources that served this unique population. Called to action, Ms. Age began to organize her thoughts and develop a solution. She spoke with the executive director of Outreach, Inc. about implementing a children’s program onsite. Her idea was to involve the children of clients in structured therapeutic groups rather than having them sit idle while their parents received treatment. In late 1996, her idea of working with HIV infected/affected children became a reality. The initial program she created at Outreach, Inc. was later titled “We Want To Know” which consists of activities that promote prevention and risk education for children ages 17 and under.
Impressed by her efforts, a group of dedicated professionals and paraprofessionals joined her to support the development of an independent organization; attending numerous planning meetings and working through strategies to expand Zina’s initiative. Soon Ms. Age formalized her idea by applying for incorporation, naming the initiative Aniz, Inc.
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